Terms & Conditions

These are the Terms & Conditions of Entry into BerIin Sci-fi Filmfest (known herein as the Festival).

1 – Films submitted must belong to the Sci-fi/fantasy genre. Films not belonging to the Sci-fi/fantasy genre will not be selected.

2 – We welcome films from any country in the world. If the film is in any language other than English, the film must have subtitles embedded.

3 – If selected the submitter must provide within 30 days of notification the following:
• A non-watermarked film.
• Poster (Portrait).
• 3 x 16:9 images (2 from the film and a headshot).
• Log-line synopsis (no more than 20 words).
• Key cast (Only the lead actors, with their role).
• Production year.

4 – We need a high-quality MOV file for selection into the XERB Virtual Theatre. If you are selected for the CINEMA, we need a DCP. If you do not have a DCP, we can assist you in getting one made.

5 – If you send a DCP, do so on a USB stick. Make sure you have a return P&P. Don not send it as a business send it as a personal gift. For more information, contact us at info@berlinscifi.com.

6 – Regardless of where in the world you are from, under no circumstances do we give A FEE WAIVER. For STUDENTS, there is a student rate included in the submissions panel.


1 – The submitter agrees that they are the owner and the legal representative of the work. You are responsible for all copyright clearances. This including music, model/actor releases, distribution rights etc.

2 – If you have a distribution deal or sales agent, we recommend that you consult them first. Get a ‘letter of agreement’ allowing you to submit to the Festival. Please consult all your partners before entering.

3 – The Festival is not liable for any infringement on copyright or ownership clearance issues.

4 – The Submitter accepts full responsibility for any breach of intellectual or trademark property.

5 – The submitter permits the festival to use their film, trailers and marketing material for all promotional purposes.

6 – By submitting your film, you permit the festival to screen the film royalty-free during the festival, and it includes alternative venues and designated times. Under no circumstances do we pay a screening fee.

7 – Once your film is selected, you cannot withdraw it from the festival line-up.

8 – FAN FILMS: The festival welcomes and accepts fan films. The filmmaker/submitter must have all permissions from the copyright holder, franchise holder or intellectual property owner.

9 – By submitting the filmmaker agrees that they have read and understood the terms & conditions of entry.

10 – We reserve the right to change or otherwise alter these ‘Terms and Conditions’ at any time. Unless otherwise indicated, amendments will become effective immediately.

11 – We have standard GDPR (General Data Protection Regulation) in place. Consult the website for full details. If you have any specific questions about your data or our data protection policy visit: https://www.berlinscifi.com/privacy-policy/

Please review these Terms and Conditions. They stand as of 01.01.2021.
You can also email us at info@berlinscifi.com.


This Festival is self-funded and currently has no primary financial sponsorship partners. If your film is selected, we DO NOT provide accommodation or flights for you to attend the festival. You will receive A SINGLE FULL FESTIVAL PASSES for the cinema and the virtual theatre. Discounted tickets for cast, crew, family and friends will be available.

If you wish to take part in a Question and Answer or Panel Discussion, contact us within a reasonable time frame before the event.

Your information is only shared with vendors that support and promote the festival. If you have an issue with this please contact us at info@berlinscifi.com

For a list of vendors please see our Privacy Policy.