Terms & Conditions

These are the Terms & Conditions of Entry into BerIin Sci-fi Filmfest (known herein as the Festival).

1 – Films submitted must belong to the Sci-fi/fantasy genre. Films not belonging to the Sci-fi/fantasy genre will not be selected.

2 – We welcome films from any country in the world. If the film is in any language other than English, the film must have subtitles embedded.

3 – If selected the submitter must provide within 30 days of notification the following:
• A non-watermarked film.
• Poster (Portrait).
• 3 x 16:9 images (2 from the film and a headshot).
• Log-line synopsis (no more than 20 words).
• Key cast (Only the lead actors, with their role).
• Production year.

4 – We need a high-quality MOV file for selection into the XERB Virtual Theatre. If you are selected for the CINEMA, we need a DCP. If you do not have a DCP, we can assist you in getting one made.

5 – If you send a DCP, do so on a USB stick. Make sure you have a return P&P. Don not send it as a business send it as a personal gift. For more information, contact us at info@berlinscifi.com.

6 – Regardless of where in the world you are from, under no circumstances do we give A FEE WAIVER. For STUDENTS, there is a student rate included in the submissions panel.


1 – The submitter agrees that they are the owner and the legal representative of the work. You are responsible for all copyright clearances. This including music, model/actor releases, distribution rights etc.

2 – If you have a distribution deal or sales agent, we recommend that you consult them first. Get a ‘letter of agreement’ allowing you to submit to the Festival. Please consult all your partners before entering.

3 – The Festival is not liable for any infringement on copyright or ownership clearance issues.

4 – The Submitter accepts full responsibility for any breach of intellectual or trademark property.

5 – The submitter permits the festival to use their film, trailers and marketing material for all promotional purposes.

6 – By submitting your film, you permit the festival to screen the film royalty-free during the festival, and it includes alternative venues and designated times. Under no circumstances do we pay a screening fee.

7 – Once your film is selected, you cannot withdraw it from the festival line-up.

8 – FAN FILMS: The festival welcomes and accepts fan films. The filmmaker/submitter must have all permissions from the copyright holder, franchise holder or intellectual property owner.

9 – By submitting the filmmaker agrees that they have read and understood the terms & conditions of entry.

10 – We reserve the right to change or otherwise alter these ‘Terms and Conditions’ at any time. Unless otherwise indicated, amendments will become effective immediately.

11 – We have standard GDPR (General Data Protection Regulation) in place. Consult the website for full details. If you have any specific questions about your data or our data protection policy visit: https://www.berlinscifi.com/privacy-policy/

Please review these Terms and Conditions. They stand as of 01.01.2021.
You can also email us at info@berlinscifi.com.


This Festival is self-funded and currently has no primary financial sponsorship partners. If your film is selected, we DO NOT provide accommodation or flights for you to attend the festival. You will receive A SINGLE FULL FESTIVAL PASSES for the cinema and the virtual theatre. Discounted tickets for cast, crew, family and friends will be available.

If you wish to take part in a Question and Answer or Panel Discussion, contact us within a reasonable time frame before the event.